Job Description

About the Role

We are a $10M and growing company seeking a highly capable Executive Assistant & Life Manager to serve as a trusted extension of our CEO. This role ensures the smooth operation of executive business functions while also managing family, household, and life logistics.

The position combines the discipline of a top-tier corporate executive assistant with the foresight and care of a family COO — handling the details so the CEO can focus on vision, leadership, and growth. You’ll act as a second brain, chief organizer, and right hand for both business and personal affairs.

This is not a traditional assistant role. You will operate as a Chief of Staff + Lifestyle Manager , entrusted with the details of both the business and the family. It’s a rare opportunity to step into a role of influence, impact, and trust — one where your organizational and lifestyle management skills will directly enable the CEO to focus on vision, growth, and presence with family.

Core Responsibilities

Business Support

• Manage the CEO’s calendar: prioritize, schedule, and protect time for strategic work.
• Coordinate board meetings, leadership team sessions, and offsites.
• Screen and triage emails, calls, and requests; draft responses where appropriate.
• Prepare briefing documents, agendas, and follow-up action tracking.
• Oversee bill payments, expense reports, vendor contracts, and financial reminders.
• Serve as point-of-contact for staff, clients, and partners when the CEO is unavailable.

Family & Household Management

• Oversee teenagers’ schedules (school, doctors, extracurriculars, tutoring, consulting, etc.).
• Coordinate with teachers and advisors on key deadlines and events.
• Manage household calendars across multiple homes (maintenance, cleaning, repairs, security, utilities).
• Handle personal bill pay, renewals, insurance paperwork, subscriptions, and travel logistics.
• Prepare summaries and process alimony and child support payments, including shared expenses with ex-spouse.
• Maintain organized records of family documents (IDs, passports, warranties, healthcare info).
• Act as liaison with attorneys, accountants, and other personal/professional advisors.
• Manage home decorations for holidays

Aging Parents & Extended Family

• Coordinate doctor’s appointments, prescriptions, and caregiver schedules.
• Monitor important deadlines (insurance, health coverage, estate-related paperwork).
• Serve as communication hub between siblings/family members for elderly care as needed.

Qualities & Competencies

• Discretion & Trustworthiness — access to highly sensitive business and family information.
• Operational Excellence — a project manager’s mindset: keeps things moving on time and on budget.
• High EQ — able to anticipate needs, reduce stress, and smooth conflicts.
• Adaptability — comfortable toggling between board-level strategy and home-level logistics.
• 24/7 Reliability (within reason) — understands emergencies don’t respect business hours.

Why Join Us

• Work directly with a dynamic CEO scaling a successful company.
• Play an integral role across both business and family impact.
• Competitive compensation and benefits.
• A role with variety — no two days are the same.

To Apply: Please send your resume and a brief cover letter outlining your relevant experience and why you are the right fit for this hybrid role to careers@intermediagroup.org

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person

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